Wheel is hiring: COMPLIANCE AND METRICS OFFICER

Overall Purpose & Level:

This new role will support The Wheel in ensuring it meets all its legal, regulatory and good governance requirements, and will support the organisation by reporting on key metrics across all programmes. They will support the compliance function of the organisation in Implementing policies and procedures, reviewing policies and processes, and advising management on possible risks.

We are looking for a motivated and experienced candidate to guarantee that our business processes and transactions follow all relevant legal and internal guidelines. The ideal candidate will be professional, highly-analytical, and possess excellent written and verbal communication skills.

Working Relationships:

The post holder will have an excellent working relationship with the Director of Finance and the members of the Finance team, and will assist in supporting the work of the other staff in The Wheel office. They will provide the data and analysis for the various reporting requirements of all The Wheel teams.

Role & Responsibilities:                                                                                       

Compliance:

• Work closely with Director of Finance and other managers to ensure that all requirements of key funding contracts are met including:
  • Funder’s reporting requirements;
  • Funder’s publicity requirements
  • Statutory disclosures
  • Key dates and milestones
• Responsible for compiling, updating and managing The Wheel internal policies per the policy schedule
• Liaising with colleagues regarding suitable versions of The Wheel policies for sharing;
• Updating and compiling annual evidence template for compliance with Charities governance code
• Managing and updating board handbook and board materials including any board and sub-committee on-line portal
• Updating The Wheel’s risk register for presentation to sub-committees and board
• Updating compliance with Companies Registration Office, Charities Regulator and Registrar of Beneficial Ownership
• Assisting Director of Finance with preparation of Directors Report for annual statutory accounts.
• With the Director of Finance, create and manage effective action plans in response to any audit discoveries and compliance reviews.
• Review company procedures, practices, and documents to identify possible weaknesses or risk.

 Metrics:

• Working closely with programmes teams to develop, track and report on suitable individual programme metrics;
• Working closely with IT Manager to manage, track and report on data collected through Salesforce and other sources of information
• Develop a system for gathering all data key to reporting on organisation indicators and reports for sub-committees and board
• Liaise with all colleagues who feed into data metrics to ensure all information is stored in a uniform way for ease of reporting
• Prepare annual infographic and feed into annual impact report

Person Specification:

Minimum Education & Skills required

• A 3 – 5 years’ proven experience in a compliance officer or similar role
• Excellent communication skills, both written and verbal
• Good knowledge of legal requirements and procedures
• Highly-analytical with strong attention to detail

Skills and Abilities Required

• Ability to work effectively on one’s own initiative
• Ability to collate and interpret data, with close attention to detail, and ability to effectively communicate that data to a variety of stakeholders
• Ability to build effective & successful relationships; a team player
• Commitment to and understanding of working within a voluntary organisation in an inclusive manner
• A strong commitment to the importance of The Wheel’s role in building understanding and appreciation of the importance and value of civil society and public-benefit nonprofits

Behavioural Competencies

The Wheel uses a Behavioural Competency Framework as a key cornerstone of its performance management processes. The priority behavioural competences identified for this role are:

Quality:

• Demonstrates knowledge and use of standards, policies and procedures, and pays attention to detail to produce high quality work. Information is presented accurately and clearly. Learns from mistakes and takes responsibility for accuracy and completeness. Is concerned with good outputs and thinks ahead to consider what is needed.
• Actively develops and improves systems and procedures to manage information and shares these with colleagues. Arranges support where development needs are identified.

Problem Solving:

• Encourages creative thinking and discussion, and supports appropriate risk-taking. Brings a ‘can do’ approach to problem solving.
• Seeks solutions and builds on others’ suggestions, working in a collaborative manner.

Collaborative Working:

• Co-operates with others and participates outside of own work area, seeks to understand fully the work of the organisation, willingly offers support where needed. Creates a friendly work environment where any conflicts can be resolved amicably.
• Leads formal and informal teams in a way which values the diversity of experience and opinions and builds a sense of ‘team’. Provides encouragement to colleagues after setbacks. Helps others to work collaboratively.

Open Communications:

• Listens attentively, speaks clearly and to the point, and responds positively to questions. Uses relevant building/linking to improve on what has been said.
• Successfully shortlisted applicants will be provided with the Behavioural Competency Framework prior to interview.

Terms & Conditions:
This is a full-time permanent position with The Wheel. The Wheel has a salary-band framework and a detailed Remuneration Policy and every employee will be provided with a ‘Total Rewards Statement’ that outlines all of their benefits.  The annual gross salary for this role is in the range of €33,245 – 40,633, depending on the knowledge and experience of the person who occupies it, and will be decided accordingly. This contract is for a 36-hour week and salary is payable monthly in arrears.

Other benefits include:

• A 6% employers’ contribution to a company contributory pension scheme (subject to a 4% employee contribution)
• Annual Leave of 21 days
• TOIL policy applies to this role
• Closure of the office on Good Friday, Christmas Eve and the entire Christmas / New Year period which comes additional to annual leave entitlement
• Death in Service benefit of four times salary
• Further Education / Training investment programme
• Professional subscriptions (as applicable)
• Travel (bike-to-work schemes/tax saver commuter tickets)

The Wheel’s offices are located in Dublin 2. Due to the impacts of COVID-19, all staff currently work remotely and it is anticipated that remote or blended working will continue to be offered to employees in a post COVID-19 work environment. This role will require travel and attendance at meetings both in the office and on The Wheel’s behalf. Travel outside of the office is reimbursed according to our expenses policy. Additionally, the role may require participation in meetings which can occur in the evenings and at weekends.

A complete list of all the terms and conditions will be made available to the candidate offered the role through The Wheel’s Staff Handbook.

The Wheel is an equal opportunities employer.  Consideration will be given to applications from suitably experienced candidates who may be interested in a shorter working week.